Easily Dispense with Lack of Engagement and Poor Performance.

Why do apparently excellent people sometimes underperform? I have found the answer can be found in a psychometric approach to performance appraisal.

I worked with a financial institution to achieve just this. Between us, a radical new approach to the appraisal process was created, with dramatic results.

The company had been using The McQuaig System™ to support the substantial recruitment that the company's meteoric growth demanded.

The organisation realised that the annual appraisals were not being used effectively, and this was confirmed by an in-house survey. A typical comment was: 'Managers aren't interested in the appraisals - it's just a chore for them.'

Appraisals should be constructive, and proactive. The system needed to be re-designed and, in discussion with my clients, it was quickly apparent that, to make appraisals more effective, managers need a better understanding of the way their people approach their work, and how they relate to management style.

By introducing the behavioural factor of both managers and staff, an element of self-realisation was brought into play to establish just how important effective management is in its effect on staff performance.

The approach
To tackle this, middle managers and their direct reports undertook a McQuaig assessment. However, before doing so, it was essential for those managers to understand exactly what they were hoping to achieve through the improved appraisals process. For this, I tailored and delivered a seminar on “Making Appraisals Motivational”.

The next stage was for all staff to complete the McQuaig. Being on an unrestricted license for the entire organisation, this did not cost them anything extra.

The McQuaig Word Survey® gives an extremely accurate indication of how a person will tackle a job and interact with other people. The skill lies in accurate interpretation of the results, for which training is required.

I sat with each manager in turn and discussed the profiles of each and every direct report, including, of course, the profile of the manager him/herself. The evaluations caused a revelation every time.
Why? Because they revealed that the roots of performance problems did not necessarily lie with the staff member, but sometimes with the manager.

Armed with an objective understanding of the personalities involved, managers are in a position to relate this to each person's performance and discuss the results at the appraisal. As one senior manager commented, ‘The beauty of the McQuaig approach is that it not only identifies the presence of performance problems, but actually indicates their source.’

What happened?
Following this strong intervention, management changes were implemented in two ways to solve problems that had been identified.

 - Certain job specifications and responsibilities were altered, to move people into areas to which they are more naturally suited.

 - Managers have deliberately refined their leadership styles as appropriate to their staff.

For example, a typical management problem revealed by the assessment, and then tackled in the appraisal, was of a person in a supervisory role.

'Whilst excellent at the job's technicalities, there were problems with the team he was leading,' the client observed. 'A record of bad absenteeism and coordination had developed amongst these volatile characters in his team, damaging productivity.'

Personal evaluation, followed by an open and frank appraisal session, indicated that he was not naturally suited to the middle management role. Further, the somewhat abrupt criticism from his senior manager was causing him additional stress.

The solution was simple but effective: the responsibility for people was removed and the technical workload increased in the new role to which he was willingly transferred.

The company added that 'his senior manager, following assessment and, in turn, appraisal, has recognised the need to smooth the edges in his own management style in order  to get the best from the middle managers.'

The lessons?
Situations of this kind are far from unique, but rarely identified under standard appraisal practices. People are mismanaged or left to underperform in jobs for which they have no natural affinity. It is much better to isolate problems, identify the source, and agree a course of action.

The clients’ redesign of the Appraisal system proved to be a great success. As they stated: ‘All the managers who attended the one-day appraisal seminar have been unanimous in their praise for the training they received. Appraisals have now become a positive management tool and all managers believe that they are better at their job in respect to the man-management skills.’

We Can’t Get Qualified Talent!

Especially in India, industries bemoan the fact that there are insufficient graduates and, to make matters worse, those they do find expect enormous rewards. Yes, there is also the stark issue that the graduates are not really properly prepared for industry. They’ve learnt what they had to in order to pass exams but not learnt how to apply concepts in real life. They cannot walk into a company and start working on important projects without being “trained in” sufficiently — which takes time.

My question in all this is simply … are we looking for the right people?

Particularly in the Indian context, there are a lot of people who have had minimal education. Are these individuals incapable of being great in engineering if given the opportunity to learn it? Just because their families’ financial circumstances were such that schooling and especially college education remained well out of their reach, does this mean they cannot achieve?

The two cornerstones of high performance are Willingness and Ability. If a person is willing to put in time, effort and focus into growing their ability, they are likely to be eminently trainable and become high performers. It takes time — but with these individuals, it is an investment.

Am I a dreamer?

No.

A few years back, I was working with an Indian manufacturing client who was based way out of a city. They too complained about getting qualified people. I asked them ‘Do you want someone who is determined to learn and grow and willing to put in the effort to succeed, or do you want a highly qualified graduate?’ I then added ‘You are far from a city but, surely, there are local people who would be willing to put effort into learning and working in order to keep their family and educate their children. Could you consider taking them in and giving them a chance to meet their aspirations?’

The CEO answered. ‘We've recently tried this. We took on a local, unqualified man and taught him to do a fairly straightforward job on a simple machine. He learnt that and became very efficient and turned out good work. We then decided to give him something more difficult and taught him the ropes. Again he applied himself and became an expert.

‘During this time, he mentioned he would like to get an engineering qualification, so we paid for him to take a course and he obtained that qualification.

‘His work continued to be excellent and he happily took on more complex duties, but felt he should learn English to be better able to read the instructions and settings on the machines.’

The last I heard was that the company was funding this for him also.

So the question is: instead of fishing for those who are money-minded, “me”-minded, showing no willingness to learn, and expecting the world to be given to them on a platter, why not consider a less well-educated, determined person with a strong work ethic and give them the opportunity to achieve their potential as well as making them better able to support their family and educate their children?

Do you want someone who is dedicated to the company because it is giving them a chance to build something so very positive in their life?

I see this as a strong “win-win” situation that requires recruiters to stop blindly following the academic approach they learnt in order to get their qualifications — this almost total reliance upon skills, knowledge, training, qualifications and experience — and extend it strongly into the much more productive behavioural traits and strengths: temperament, maturity, stability, attitudes and values, and self-motivation, together with speed of thought.

These are the ingredients that help you recruit winners, which has been proven hundreds, if not thousands, of times.

What is stopping you from experimenting in this way?

(And, if you need help in making the change, get in touch — I will be happy to help, train and coach you towards your objective.)
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